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Hattiesburg Hills Community Association
Minutes of April 1, 2017 Meeting

    A. Meeting was opened at 10:00 AM by President Arvin Williams.
    B. Quorum was established with 6 Board members:   Arvin Williams, Sharyn Roemisch, Fay Williams, Adell Gibson, Al Dunaway, and Chuck Rattenborg.  Also present was 1 resident, Judy Wheeler.


    C. Financial report was presented by Adell Gibson, Treasurer.   The Financial report was approved by the Board.
    D. Minutes of the December 3, 2016 Annual Meeting were presented and approved by the Board. 


    E. Old business: 
    1. Sharyn Roemisch reported on her review of the insurance the Association has on the Board of Directors.  She stated the insurance is just a standard liability policy.  She will review premiums from other insurance companies to see if our rate is comparable.  In two weeks Sharyn will give us information on her cost analysis.  At that time the Board will decide whether or not to keep the current policy or change insurance companies if we can get a cheaper rate.  The premium on our current policy is due in May 2017.
    F. New business:
    1. An HHCA newsletter was sent out in February, 2017 which announced the April 1, 2017 Meeting and included the Notice of Annual Dues for 2017 in the amount of $25.00.
    2. As of March 31, 2017, of the 325 homeowners, 204 have paid their annual dues and 121 have not paid annual dues.  The percentage unpaid is 37%.  It was decided by the Board that when the Newsletter is sent out the middle of July announcing the August 5, 2017 Meeting, we will include a reminder letter to those homeowners who are in arrears in paying their 2017 dues and/or past years’ dues.       
    3. Arvin was unable to locate the Association attorney used in the past.  Therefore, the Association needs a new attorney.  Sharyn Roemisch, Adell Gibson, and Chuck Rattenborg volunteered to come up with three possible attorney names to consider.  They will find out what the attorneys would charge to send out notice letters and process liens on those homeowners who will not pay their annual dues. 
    4. The Board decided to have a special meeting on Thursday, April 13, 2017 at 5:30 p.m. at the home of Arvin Williams to discuss the Association‘s liability insurance policy and attorney situation.
    5. A trailer has been parked at the south end of University and Lulwood.  There has been a complaint by a homeowner desiring that it be moved.  The Board decided it would be in the best interest of the neighborhood if the trailer was moved off the street.  This Board decision will be conveyed to the homeowner to remove the trailer from the street. 
    6. The Board discussed the need to add to the Bylaws a sentence referring to items that should not be parked on the street.  Al Dunaway made the motion to amend the Bylaws accordingly and Adell Gibson seconded.  The motion carried.  Therefore, the Bylaws of Hattiesburg Hills Homeowners Association shall be amended effective April 1, 2017 to include Item No. 10 under Section 3.  Building & Development Rules:  No trailers, motor trucks, tractors, farm machinery, passenger cars, shall be parked upon any street at any time except during construction, maintenance or repair of a dwelling thereon. 
    7. The annual garage sale will be held on April 29, 2017.
    8. No comments or questions from guest.
    9. Next meeting will be held on August 5, 2017, 10:00 AM at Brookline Church of Christ in the Family Life Center.
    10. Sharyn Roemisch made a motion to adjourn and Chuck Rattenborg seconded.  Motion carried.  Adjournment was at 11:00 AM.

Fay Williams, Secretary


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